JLL x GSP – Tenant Compliance Guide
As part of our agreement with Greater Sydney Parklands Trust, JLL Property Management will review and assess the
properties and business undertakings in order to determine that obligations are being met with respect to work, health
and safety. In doing so, we are ensuring our Tenants, their Employees, the General Public and the Environment can
continue to enjoy these places.
This guide is a proactive tool to offer assistance to our Tenants to be aware of these obligations where required, and to
understand and implement these obligations required under relevant laws, regulations, codes and standards.
Annual Fire Safety Statements (AFSS)
Frequency: Every 12 months (Mandatory by Law).
Why: Ensures all fire protection systems (alarms, exit pathway, extinguishers etc) in your site are operational and comply with regulations whilst helping keeping the public and property safe.
How: Book a certified fire safety assessor to inspect, service the fire equipment on site and issue an Annual Fire Safety Statement (AFSS).
Note: Display the certificate near the entrance or staff area, store it safety where it can be easily accessed and is recommended to provide JLL Property Management a copy of this certificate.
Failure to comply with AFSS Requirements can result in fines, legal penalties, increased risk of fire and breach of your tenancy agreement (lease)
More Info: Fire Safety Statement FAQs
Fire Safety Equipment Maintenance
Routine inspection and testing of fire equipment by a qualified practitioner is required as per AS1851-2012
What: Inspection and service of fire safety equipment incl. extinguishers, hose reels, blankets, emergency lighting installed within your site/ building and is a requirement of your lease.
Frequency: Every 6 months (minimum).
Why: Unmaintained fire equipment can fail during an emergency. Regular testing helps ensure fire equipment is ready to be used and help save lives.
How: Contact a licensed fire protection contractor to service the equipment on a regular basis.
- Keep records of service and certification to demonstrate compliance.
More info: Building fire safety requirements under AS 7851-2012
Unobstructed Fire Safety Equipment
Keeping fire equipment unobstructed from storage items and correctly mounted ensures quick access and equipment working efficiently.
What: Equipment such as fire extinguishers, hose reels, fire blankets, hydrants, sprinkler heads and smoke detectors must be clearly visible, easily accessible and correctly mounted.
Frequency: Access should be checked daily to ensure nothing is blocking or covering the equipment at all times. Extinguishers are to be on the mounting hook at all times.
Why: Blocked or hidden equipment can delay emergency response and increase risk to life and property.
How: Train staff to ensure any storage and furniture is away from fire protection equipment at all times. Maintain compliance with Australian Standard AS 1851 and WHS regulations.
Kitchen Exhaust Range Hood & Fan Cleans
Kitchen exhaust fans must be routinely professionally cleaned to remove grease buildup and prevent fire hazards, in line with WHS regulations
What: Commercial kitchen exhaust systems must comply with AS 1851-2012 standards of regular maintenance and cleaning to prevent fire hazards
Frequency: Every 6 months (minimum).
Why: Periodic and professional cleaning of exhaust systems and components removes grease or fats build up, bacterias, improves exhaust efficiency and reduces risk of fires.
How: Contact a licensed fire protection contractor to service the equipment on a regular basis.
- Keep records of service and certification to demonstrate compliance
More info: Good practice guide for implementing AS 1851-2012.
Electrical Testing & Tagging
What: Inspect and tag electrical equipment used in the tenancy to confirm safety.
Frequency: Every 6-12 months minimum (based on risk and size of equipment)
Why: Prevents electrical fires, shock hazards and injury caused by faulty electrical equipment.
How: Engaging a licensed Test and Tag contractor to test the electrical equipment items and maintain a record.
Note: Keep logs and tags accessible for review. Multi socket power-boards and 3-phase powered equipment are included in the Test & Tagging of equipment.
More Info: SafeWork Electrical Inspection and testing
Switchboard Maintenance
Tenant electrical switchboard maintenance ensures RCDs are functioning correctly and helps protect against electrical incidents.
What: Inspect tenancy managed switchboards for signs of damage, dust, overheating, and the condition of the components, including Residual Current Devices (RCD).
Frequency: At least annually, or as recommended by a licensed electrician.
Why: Prevents electrical fires, power outages, shock hazards that pose serious risks to people and property. Faulty or untested RCDs may fail to protect against electrocution.
How: Contacting a licensed electrician to inspect and service switchboards.
Note: The switchboard must be secured to prevent unauthorised access and maintenance records must be retained.
More Info: SafeWork Residual current devices
Evacuation Exercise & Clear Emergency Exit Pathway
What: Emergency evacuation practice, communication to station management and unobstructed exit pathways kept at least 1m clearance.
Frequency: Evacuation drills every 12 months; diagrams must be kept up to date; exit pathways to be clear from any storage or trip hazards at all times.
Why: Ensures staff know how to exit safely in an emergency and prevents delays in a swift escape caused by blocked pathways. It is also a legal requirement under WHS laws.
How: Educate site staff on the emergency procedures and good housekeeping practices, display evacuation diagrams and station manager contact details, know how to raise alarms to Station Management & daily routine to inspect pathways to keep them free of obstructions, storage, or trip hazards. Proactively remove any storage items in the way of emergency pathways or doors.
Note: Exit pathways include stairs, external doors, back of house (shared areas), doors with emergency signage, storage rooms and general traffic areas.
Blocked exits pathways could potentially prevent your site from obtaining Annual Fire Safety certification (AFSS).
Evacuation and Emergency Response Planning
What: Regular emergency evacuation drills, clearly posted evacuation diagrams, and clear instructions for staff and contractors.
Frequency: Drills must be conducted at least every 12 months or when new staff are hired; Evacuation diagrams must be kept current and should be reviewed and reinforced regularly.
Why: Well-practiced staff and visible instructions reduce panic and ensure safe evacuation, especially in high-traffic areas.
How: Schedule and document evacuation drills involving all key personnel, display up-to-date evacuation diagrams at key access points, and brief all staff and contractors on emergency procedures. Ensure management contact numbers are current and displayed incase of emergency.
Gas Cylinder Safety
What: LPG or Butane gas cylinders being used within commercial kitchens or indoors.
Frequency: LPG or Butane gas storage on site is prohibited always.
Why: LPG gas and butane is extremely flammable and heavier than air, leaked gas sinks to the floor and may accumulate unnoticed, increasing risk. Leaks can cause fire, explosion, asphyxiation, carbon monoxide poisoning, property damage, disruptions to the rail network operations, serious injury and death.
How: Stop using LPG or Butane gas and remove it off site immediately and please contact JLL Property Management for further advice on compliant gas connections for your tenancy.
JLL Property Management Customer Service Centre (CSC)
JLL CSC Contacts
Phone : 1300 733 454
Email : CSC.PAM@JLL.COM
Official WHS & Fire Safety Reference Links (NSW)
SafeWork NSW – Work Health and Safety
https://www.safework.nsw.gov.au
The primary regulator for workplace health and safety in NSW, providing codes of practice, PCBU responsibilities, guidance, and safety checklists.
https://www.safework.nsw.gov.au
The primary regulator for workplace health and safety in NSW, providing codes of practice, PCBU responsibilities, guidance, and safety checklists.
SafeWork Australia – National WHS Framework
https://www.safeworkaustralia.gov.au
The national body that develops model WHS laws adopted by NSW and other states. Includes guidance on electrical safety, emergency planning, and more.
https://www.safeworkaustralia.gov.au
The national body that develops model WHS laws adopted by NSW and other states. Includes guidance on electrical safety, emergency planning, and more.
NSW Fire and Rescue – Fire Safety Guidelines
https://www.fire.nsw.gov.au
Provides information on fire safety inspections, equipment standards, and fire safety responsibilities for businesses and public spaces.
https://www.fire.nsw.gov.au
Provides information on fire safety inspections, equipment standards, and fire safety responsibilities for businesses and public spaces.
NSW Legislation – Work Health and Safety Regulation 2017
https://legislation.nsw.gov.au/view/html/inforce/current/sl-2017-0404
The full legal text outlining WHS requirements, including emergency plans, risk management, and compliance duties for PCBUs.
https://legislation.nsw.gov.au/view/html/inforce/current/sl-2017-0404
The full legal text outlining WHS requirements, including emergency plans, risk management, and compliance duties for PCBUs.
This document provides basic guidance only and created exclusively for Greater SydneyParklands Trust tenants. For more information, please refer to your lease or visit theSafeWorkNSW or NSW Government websites..
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